Services

Accounts Payable Management and Bill Pay

• Recording and tracking unpaid bills (including Project/Job/Inventory/Program tracking)
• Timely Bill Paying to avoid late fees
• Monitoring Purchase Orders and Contracts
• Recording Credit Card purchases, reconciling card balances and paying timely to avoid late fees
• Preparing Forms 1096 & 1099 annually as required
• Requesting and maintaining Form W-9 and Certificates of Insurance
• Subcontractor reporting for Insurance Audits

Accounts Receivable Management and Invoicing

• Invoicing promptly to improve cash flow
• Tracking Receivables and reducing collection time
• Monitoring Contracts
• Rent Roll maintenance
• Security deposit tracking
• Sales & Gross Receipts Tax Filing
• Restricted vs. Unrestricted Revenue reporting for non-profits

Payroll Management

• Gathering new employee forms and setting up on payroll system
• Processing changes (salary, pay rates, deductions, garnishments, tax status, etc…)
• Time reporting and input
• Confirming disbursements

Inventory

• Maintaining accurate quantities on hand
• Mapping items to the proper accounts for accurate financial reporting

Bank and Credit Card Account maintenance and reconciliation

• Complete and timely recording of bank transactions to maintain accurate balances and avoid overdrafts
• Implement use of Bank and Credit Card Account Feeds to reduce data entry time
• Monthly reconciliation of all Bank and Credit Card statements

Growth and Profit Building Strategies

• Cash flow projections and management
• Budgeting & Forecasting
• Project/Job tracking and monitoring
• Customized reporting to enhance Sales and Operations Management

Reporting

• Monthly, Quarterly and Year End
• Financial Reporting on a Cash or Accrual Basis
• Profit & Loss reporting by property for landlords
• Customized Chart of Accounts and data entry procedures to enhance reporting
• Reports for preliminary yearend tax planning
• Assistance with Audit reporting

Other

• Accounting Software Setup
• Bookkeeping Process Development and Documentation
• Accounting Software Training including QuickBooks (PC/MAC/Online)
• Oversight and management of client’s bookkeeping/data entry staff
• Cleanup of incorrect and/or incomplete accounting data