Services
Accounts Payable Management and Bill Pay
- Recording and tracking unpaid bills (including Project/Job/Inventory/Program tracking)
- Timely Bill Paying to avoid late fees
- Monitoring Purchase Orders and Contracts
- Recording Credit Card purchases, reconciling card balances and paying timely to avoid late fees
- Preparing Forms 1096 & 1099 annually as required
- Requesting and maintaining Form W-9 and Certificates of Insurance
- Subcontractor reporting for Insurance Audits
Accounts Receivable Management and Invoicing
- Invoicing promptly to improve cash flow
- Tracking Receivables and reducing collection time
- Monitoring Contracts
- Rent Roll maintenance
- Security deposit tracking
- Sales & Gross Receipts Tax Filing
- Restricted vs. Unrestricted Revenue reporting for non-profits
Payroll Management
- Gathering new employee forms and setting up on payroll system
- Processing changes (salary, pay rates, deductions, garnishments, tax status, etc…)
- Time reporting and input
- Confirming disbursements
Inventory
- Maintaining accurate quantities on hand
- Mapping items to the proper accounts for accurate financial reporting
Bank and Credit Card Account maintenance and reconciliation
- Complete and timely recording of bank transactions to maintain accurate balances and avoid overdrafts
- Implement use of Bank and Credit Card Account Feeds to reduce data entry time
- Monthly reconciliation of all Bank and Credit Card statements
Growth and Profit Building Strategies
- Cash flow projections and management
- Budgeting & Forecasting
- Project/Job tracking and monitoring
- Customized reporting to enhance Sales and Operations Management
Reporting
- Monthly, Quarterly and Year End
- Financial Reporting on a Cash or Accrual Basis
- Profit & Loss reporting by property for landlords
- Customized Chart of Accounts and data entry procedures to enhance reporting
- Reports for preliminary yearend tax planning
- Assistance with Audit reporting
Other
- Accounting Software Setup
- Bookkeeping Process Development and Documentation
- Accounting Software Training including QuickBooks (PC/MAC/Online)
- Oversight and management of client’s bookkeeping/data entry staff
- Cleanup of incorrect and/or incomplete accounting data