Services

Accounts Payable Management and Bill Pay

  • Recording and tracking unpaid bills (including Project/Job/Inventory/Program tracking)
  • Timely Bill Paying to avoid late fees
  • Monitoring Purchase Orders and Contracts
  • Recording Credit Card purchases, reconciling card balances and paying timely to avoid late fees
  • Preparing Forms 1096 & 1099 annually as required
  • Requesting and maintaining Form W-9 and Certificates of Insurance
  • Subcontractor reporting for Insurance Audits

Accounts Receivable Management and Invoicing

  • Invoicing promptly to improve cash flow
  • Tracking Receivables and reducing collection time
  • Monitoring Contracts
  • Rent Roll maintenance
  • Security deposit tracking
  • Sales & Gross Receipts Tax Filing
  • Restricted vs. Unrestricted Revenue reporting for non-profits

Payroll Management

  • Gathering new employee forms and setting up a payroll system
  • Processing changes (salary, pay rates, deductions, garnishments, tax status, etc…)
  • Time reporting and input
  • Confirming disbursements

Inventory

  • Maintaining accurate quantities on hand
  • Mapping items to the proper accounts for accurate financial reporting

Bank and Credit Card Account maintenance and reconciliation

  • Complete and timely recording of bank transactions to maintain accurate balances and avoid overdrafts
  • Implement use of Bank and Credit Card Account Feeds to reduce data entry time
  • Monthly reconciliation of all Bank and Credit Card statements

Growth and Profit Building Strategies

  • Cash flow projections and management
  • Budgeting & Forecasting
  • Project/Job tracking and monitoring
  • Customized reporting to enhance Sales and Operations Management

Reporting

  • Monthly, Quarterly and Year End
  • Financial Reporting on a Cash or Accrual Basis
  • Profit & Loss reporting by property for landlords
  • Customized Chart of Accounts and data entry procedures to enhance reporting
  • Reports for preliminary year-end tax planning
  • Assistance with Audit reporting

Other

  • Accounting Software Setup
  • Bookkeeping Process Development and Documentation
  • Accounting Software Training including QuickBooks® (PC/MAC/Online)
  • Oversight and management of client’s bookkeeping/data entry staff
  • Cleanup of incorrect and/or incomplete accounting data

 

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